By registering for the Squirrel Brain, Chickadee Soul retreat in North Carolina, you agree to the following terms and conditions. These policies ensure a smooth and supportive experience for all participants.
1. Payment & Registration
Full Payment Required at Registration
- Your spot is confirmed only once full payment is received.
- Spaces are limited and available on a first-come, first-served basis.
Non-Refundable Payments
- All payments are final and non-refundable.
- If you are unable to attend, you may transfer your spot to another person at least 14 days before the retreat begins by notifying the organizer.
- If the retreat is canceled due to unforeseen circumstances (e.g., extreme weather, illness, or venue issues), a partial refund or credit for a future retreat may be offered.
2. Cancellations & Refunds
If You Need to Cancel:
- Before March 7, 2025 → You may transfer your spot to another person by notifying the organizer.
- After March 7, 2025 → No refunds or transfers unless the retreat is full and someone can take your spot.
- If You Do Not Show Up → No refunds or credits will be issued.
If the Organizer Cancels the Retreat:
In the rare case that the retreat is canceled, you will be offered either:
- A full refund (excluding transaction fees, if applicable).
- A credit toward a future retreat.
3. Private Room Availability
- There are three private rooms available (first come, first served).
- If a private room is no longer available after your registration, you will be contacted to adjust your selection.
4. Participation & Conduct
Respectful & Inclusive Environment
- This retreat is a safe space for all participants, regardless of background, identity, or experience level.
- Participants are expected to engage with kindness, respect, and consideration for others.
- Any disruptive, harmful, or discriminatory behavior will result in removal from the retreat without a refund.
Commitment to the Retreat Schedule
- Participants are expected to be fully present for the retreat experience.
- Late arrivals and early departures are discouraged unless pre-arranged.
5. Meals & Dietary Preferences
Group-Prepared Meals
- Meals are prepared communally, and all participants will be asked to contribute to meal preparation and clean-up.
- If you prefer to opt out of group meals, you are responsible for your own food.
Dietary Accommodations
- Vegetarian, vegan, gluten-free, and allergy-conscious options will be available.
- If you have severe allergies or specific dietary needs, please communicate them in advance.
6. Arrival & Departure
- Check-In: Friday, March 21, 2025 – from 3:00 PM
- Weekend Retreat Concludes: Sunday, March 23, 2025 – at 4:00 PM
- Retreat Concludes: Friday, March 28, 2025 – at 10:00 AM
- Participants are responsible for their own transportation to and from the retreat venue.
7. Liability & Assumption of Risk
Personal Responsibility
- By registering, you acknowledge that participation in this retreat is voluntary and that you are responsible for your own physical and emotional well-being.
- The facilitator and venue are not liable for any injuries, lost items, or unforeseen personal expenses during the retreat.
Health & Safety
- If you are feeling unwell before the retreat, you are encouraged to notify the organizer immediately.
- If you experience any health concerns during the retreat, you are responsible for seeking appropriate medical care.
- Participants are responsible for adhering to any applicable health or safety regulations that may be in place during the retreat.
8. Photography & Media
- Photos and videos may be taken during the retreat for future promotional purposes.
- If you do not wish to be photographed or recorded, please inform the facilitator upon arrival.
Final Agreement
Before submitting your registration, you will be required to acknowledge and agree to all retreat policies.
Questions?
If you have any questions or need additional details, feel free to contact me before registering.